Privacy Policy

1. Information We Collect

Personal Information

When you register for Buffalo Marathon 2025, we collect:

• Full name and contact information (email, phone number)
• Date of birth and gender
• Emergency contact details
• Dietary restrictions and medical conditions (optional)
• T-shirt size and race category preferences
• Payment information and transaction details

Automatically Collected Information

When you visit our website, we may automatically collect:

• IP address and browser information
• Pages visited and time spent on site
• Device type and operating system
• Referral source and search terms
• Cookie and session data

2. How We Use Your Information

Marketing Communications (Optional)

With your consent, we may use your information to:

• Send updates about future marathon events
• Share training tips and running advice
• Notify you about special offers and promotions
• Invite you to related sporting events

You can opt out of marketing communications at any time by clicking the unsubscribe link in our emails or contacting us directly.

3. Information Sharing and Disclosure

We Share Information With:

• Event Partners: Timing companies, medical services, and security providers
• Payment Processors: To process registration fees securely
• Emergency Services: Medical information only in case of emergency
• Media Partners: For race results publication (name and time only)

We Do NOT Share:

• Personal contact information with third parties for marketing
• Medical information except for emergency purposes
• Financial information beyond payment processing
• Any information for commercial gain by third parties

4. Data Security

Security Measures

We implement industry-standard security measures to protect your information:

• Encryption: All data transmitted is encrypted using SSL/TLS protocols
• Secure Storage: Personal data stored in encrypted databases
• Access Control: Limited access to authorized personnel only
• Regular Audits: Security systems reviewed and updated regularly
• Payment Security: PCI-compliant payment processing

Your Role in Security

Help us protect your information by:

• Using a strong, unique password for your account
• Logging out when using shared computers
• Keeping your login credentials confidential
• Reporting any suspicious activity immediately

5. Your Rights and Choices

How to Exercise Your Rights

To exercise any of these rights, contact us at:

• Email: privacy@buffalo-marathon.com
• Phone: +260-XXX-XXXXXX
• Mail: Buffalo Marathon Organization, Data Protection Officer

We will respond to your request within 30 days. Some information may be retained as required by law or legitimate business purposes.

6. Cookies and Tracking Technologies

Types of Cookies We Use

Managing Cookies

You can control cookies through your browser settings. Note that disabling essential cookies may affect website functionality.

7. Data Retention

How Long We Keep Your Information

• Registration Data: 3 years after the event for results and records
• Payment Information: 7 years as required by financial regulations
• Medical Information: Deleted immediately after the event
• Marketing Data: Until you unsubscribe or request deletion
• Website Analytics: 24 months maximum

After retention periods expire, we securely delete or anonymize your information unless longer retention is required by law.

8. Children's Privacy

Buffalo Marathon 2025 welcomes participants of all ages, including children:

• Parental Consent: Required for participants under 18
• Limited Collection: We collect minimal information from minors
• Parental Rights: Parents can access, modify, or delete their child's information
• No Marketing: We do not send marketing communications to minors

9. International Data Transfers

Your information is primarily stored and processed in Zambia. In some cases, we may transfer data to:

• International timing companies for race results
• Global payment processors for transaction processing
• Cloud storage providers with Zambian presence

Any international transfers are protected by appropriate safeguards and comply with applicable data protection laws.

10. Policy Updates

We may update this Privacy Policy periodically to reflect:

• Changes in our data practices
• New legal requirements
• Improved security measures
• Enhanced user features

Notification of Changes:

• Major changes will be communicated via email
• Updated policy posted on our website
• Effective date clearly indicated
• Continued use constitutes acceptance of changes

11. Contact Us

For any privacy-related questions or concerns, contact us: