Terms of Service

1. Acceptance of Terms

By accessing our website and registering for Buffalo Marathon 2025, you acknowledge that you have read, understood, and agree to be bound by these Terms of Service and all applicable laws and regulations.

These terms apply to all participants, visitors, and users of our website and services. If you do not agree with any part of these terms, you may not register for or participate in the event.

• You must be at least 5 years old to participate (with parental consent for minors)
• You confirm that all information provided during registration is accurate and complete
• You agree to comply with all event rules and regulations

2. Registration Terms

Registration Process:

• Registration opens on August 8, 2025, and closes on September 30, 2025, at 11:59 PM
• Registration is on a first-come, first-served basis
• Some categories have participant limits and may close before the deadline
• Only complete registrations with confirmed payment will be accepted

Registration Requirements:

• Valid email address for communication
• Accurate personal information including emergency contact details
• Medical information disclosure if applicable
• Agreement to event waiver and terms

3. Payment Terms

Registration Fees:

• Full Marathon (42K): K500
• Half Marathon (21K): K500
• Power Challenge (10K): K500
• Family Fun Run (5K): K500
• VIP Run (Any Distance): K600
• Kid Run (1K): K450

Payment Methods:

• Mobile Money (MTN, Airtel, Zamtel)
• Bank Transfer
• Cash Payment (at designated locations)

Payment Terms:

• Payment must be completed within 48 hours of registration
• Registrations with unpaid fees will be automatically cancelled
• All fees are in Zambian Kwacha (ZMW)
• Payment confirmation may take 24-48 hours to process

Refund Policy:

• Refunds available up to 14 days before the event (September 27, 2025)
• Refund processing fee of K50 applies
• No refunds for no-shows or weather-related cancellations
• Event postponement due to circumstances beyond our control does not qualify for refunds

4. Participation Requirements

Age Requirements:

• Kid Run (1K): Ages 5-17
• Family Fun Run (5K): Ages 12 and above
• Power Challenge (10K): Ages 14 and above
• Half Marathon (21K): Ages 16 and above
• Full Marathon (42K): Ages 18 and above
• VIP Run: Ages 18 and above

Fitness Requirements:

• Participants must be in adequate physical condition
• Medical clearance recommended for participants over 50 or with health conditions
• Participants with known medical conditions must disclose during registration

Race Day Requirements:

• Valid race number bib must be worn and visible
• Timing chip must remain attached throughout the race
• Follow all course markings and marshal instructions
• Complete race within cut-off times

5. Safety & Medical

Medical Support:

• Medical teams will be stationed throughout the course
• Emergency medical services available on-site
• Participants must report any medical emergencies immediately

Safety Measures:

• Course will be monitored by trained marshals
• Water stations provided at regular intervals
• Weather conditions monitored continuously
• Participants must follow all safety instructions

6. Liability Waiver

By participating in Buffalo Marathon 2025, you acknowledge and agree that:

• You participate at your own risk and assume all risks associated with the event
• Buffalo Marathon Organization is not liable for any injuries, accidents, or losses
• You waive all claims against organizers, sponsors, volunteers, and officials
• You are responsible for your own safety and well-being
• You have adequate insurance coverage for participation

7. Code of Conduct

All participants must adhere to the following code of conduct:

Acceptable Behavior:

• Respect for other participants, volunteers, and officials
• Compliance with all race rules and regulations
• Sportsmanlike conduct throughout the event
• Following course directions and marshal instructions

Prohibited Behavior:

• Unsportsmanlike conduct or harassment
• Use of unauthorized assistance or shortcuts
• Littering on the course
• Interfering with other participants
• Use of unauthorized equipment or substances

Consequences:

Violation of the code of conduct may result in disqualification from the event, removal from the venue, and forfeiture of registration fees without refund.

8. Intellectual Property

Media Rights:

• Buffalo Marathon Organization reserves the right to use photographs, videos, and recordings taken during the event
• Participants consent to use of their likeness for promotional purposes
• No compensation will be provided for use of participant images

Trademark:

• "Buffalo Marathon" is a trademark of Buffalo Marathon Organization
• Unauthorized use of event logos or trademarks is prohibited
• Commercial use of event materials requires written permission

9. Privacy

Your privacy is important to us. Please refer to our Privacy Policy for detailed information about how we collect, use, and protect your personal information.

Key Points:

• Personal information used only for event administration
• Contact information may be used for event communications
• Medical information kept confidential and secure
• Results may be published with participant names and times

10. Modifications to Terms

Buffalo Marathon Organization reserves the right to modify these Terms of Service at any time. Changes will be effective immediately upon posting on our website.

• Participants will be notified of significant changes via email
• Continued participation constitutes acceptance of modified terms
• Current version always available on our website

Event Changes:

We reserve the right to modify event details, including but not limited to date, time, location, or format, due to circumstances beyond our control. Participants will be notified of any changes as soon as possible.

11. Contact Information

For questions about these Terms of Service or the event, please contact us: